Office Holiday Party Invitation Wording: 25 Examples to Copy
The office holiday party invite goes to people who get 80 emails a day. It has to survive a quick skim and still get you a headcount the venue will accept.
So here are 25 examples, sorted by the kind of party. Copy one, change the details, send it. At the end there's a short note on RSVP lines and how to collect the replies. If you're planning a Christmas party at home instead, the Christmas party wording post has 30 for that.
Company-wide holiday party wording
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You're invited to the [company] holiday party. Friday, December 11, 6 to 10 pm at [venue]. Dinner, drinks and a DJ from 8. Please reply by November 27 so we can give the venue final numbers.
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It's been a big year and we'd like to say thank you. Join us for the holiday party on Thursday, December 10 from 6 pm at [venue]. Food and drinks are on the company.
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Save the date: the holiday party is on Friday, December 11. Details and the RSVP link follow next week, but please block the evening now.
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Holiday party time. Friday, December 11, 5 pm at [venue], a short walk from the office. We'll wrap up work at 4 that day. Reply by the 1st, dietary needs in the reply please.
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The annual holiday party is on Thursday, December 17 at [venue], drinks from 6, dinner at 7. Dress code is festive, which means whatever makes you feel festive. RSVP by December 4.
Small team holiday party wording
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Team holiday lunch on Wednesday, December 16 at 12:30 at [restaurant]. It's on me, so please reply by Friday the 11th so I can book the table.
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We're closing the laptops early on Friday, December 18. Drinks and snacks in the kitchen from 3 pm, Secret Santa at 4 ($20 limit). Reply by the 9th to get into the draw.
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Team holiday dinner at [restaurant], Tuesday, December 15, 7 pm. Nobody is allowed to mention the Q1 roadmap. Please reply by the 8th.
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Small team, small party. Holiday drinks at [bar] on Thursday, December 17 from 5:30. First round's on the company, stay as long as you like.
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Holiday bowling for the team! Wednesday, December 16, 6 pm at [venue]. Shoes provided, talent optional. Reply by the 10th, lanes are booked by headcount.
Formal holiday dinner wording
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You are cordially invited to the [company] holiday dinner. Saturday, December 12, 7 pm at [venue]. Cocktail attire. Please RSVP by November 25 with any dietary requirements.
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Please join the leadership team for our holiday dinner on Friday, December 11. Reception at 6:30 pm, dinner at 7:30, [venue]. Kindly reply by November 27.
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The [company] holiday gala. Saturday, December 12, from 7 pm at [venue]. Black tie optional, three-course dinner, dancing after. Please RSVP by December 1, seating is assigned.
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To thank you for this year, we'd like to have you for dinner. Thursday, December 10, 7 pm at [restaurant]. Business attire. Please reply by December 3 with your meal choice.
Remote and virtual holiday party wording
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Virtual holiday party on Thursday, December 17 at 4 pm ET (10 pm in Berlin). Cameras on if you can, festive backgrounds encouraged. Reply by December 4 with your address so the snack box arrives in time.
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We can't all be in one room, so we're doing it online. Holiday party on Friday, December 11 at 3 pm ET. There's a quiz, a cocktail class and at least one person on mute. Reply by the 1st.
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Remote team holiday hangout. Wednesday, December 16, 11 am PT, 2 pm ET, 8 pm CET. Bring a drink and one photo from your year to share.
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Holiday gift swap over video. Thursday, December 17 at noon ET. Reply by the 1st to join the draw, then mail a gift under $25 to the person you drew by December 8.
Plus-ones welcome wording
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The holiday party is on Friday, December 11 from 6 pm at [venue], and partners are welcome. Please reply with your name and your guest's name by November 27.
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Bring your plus-one! Holiday party, Saturday, December 12, 7 pm at [venue]. Reply with both names so we have the right number of seats and name tags.
Short versions for the group chat
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Holiday party Fri Dec 11, 6 pm at [venue]. Please reply by Nov 27: [link]
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Team lunch Wed 16th, 12:30, on me. Who's in? [link]
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Secret Santa Fri 18th, $20 limit. Reply to join the draw: [link]
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Virtual holiday party Thu 17th, 4 pm ET. Reply for your snack box: [link]
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Reminder: holiday party RSVPs close Friday. Takes ten seconds: [link]
What every office holiday party invite needs
- Date, start time and end time. People plan trains and babysitters around the end time.
- The venue with its address, and whether it's during or after work hours.
- Who's invited: the team, the whole company, partners.
- Dress code, even if it's "come as you are".
- Food and drinks: catered, a drinks tab, or bring something. Mention the vegetarian option.
- How to RSVP and by when, with the reason (venue numbers, catering count).
Most offices call it a holiday party so it works for everyone on the team, whatever they celebrate. The examples above do the same. If your office says Christmas party and everyone's fine with that, swap the word.
RSVP lines that get answers
Work invites get buried under everything else, so the RSVP line needs a date and a reason. A few that work:
- "Please reply by November 27, the venue needs final numbers."
- "Reply with your meal choice and any dietary needs by December 3."
- "Tap the link to say yes or no. No login, takes ten seconds."
- "If you're bringing a partner, add their name so there's a seat for them."
Send one reminder a few days before the deadline. It catches most of the late replies.
Sending it
Office invites usually go out as a calendar invite, a flyer in the team chat, or both. A picture in the channel gets emoji reactions, and a calendar "accept" doesn't tell you about the plus-one or the vegetarian meal. Send a link instead. With the free holiday party invite maker you put your wording on a card, share one link in Slack or by email, and people reply with their name, their plus-one and any questions you add with a free account (meal choice, dietary needs). Guests never need an account, and the headcount updates as replies come in. For a work party outside the holidays there's also an office party invite maker.
If you already have a card and only need the replies, the holiday party RSVP page does that part on its own.
Have a good one, and keep the speeches short :)
Planning something else? Here are invitation wording examples for every occasion.
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